Feature · WasteBolt Gate
WasteBolt Gate: log every load fast, finish it later.
Gate is where loads get logged. Pick lists fill in the customer and the waste, the vehicle reg brings back its last load, and anything you can’t finish now waits safely in Flagged For Review.
- Repeat last load by vehicle reg
- Only the date is required
- Works on a phone, even offline
How logging a load works.
Four steps, and with pick lists set up most of them are a tap.
Enter the vehicle reg
A saved vehicle fills in its tare weight, customer, carrier and waste. If the vehicle has been in before, Gate offers to repeat its last load.
Pick, don’t type
Choose the customer and waste type from your pick lists. EWC code, description, physical form and recovery code come with them, and the receiver defaults to your site.
Add the weight
Enter gross and tare and the net works itself out, or type the net. Not weighed yet? Leave it blank and add it later.
Log the load
It lands in Flagged For Review with a readiness badge. Create the WTNs when you’re ready, or let Auto-Create do it for loads that pass every check.
Set up your pick lists once. Type less on every load.
Everything that’s the same from load to load comes from your pick lists. You only add what’s different today.
From your pick lists
- Customer, with their saved collection sites
- Carrier, with their registration number
- Receiver: your own site, by default
- Waste name, EWC code, form, container and recovery code
- Hazardous and POPs details for the waste type
- The vehicle’s tare weight
What you enter for each load
- Date and time: the only field Gate insists on
- The weight, or leave it blank for now
- A ticket or docket number, if you use one
- A note or photo for the office, if anything’s odd
What’s in your pick lists.
Three lists do most of the typing for you. Set them up once, and every load after that is quicker.
Customers
Who the waste comes from, who carries it and who receives it.
- Roles: producer, carrier, receiver or broker
- Collection sites, so the right address goes on the WTN
- Carrier registration and permit numbers
- Notes for drivers, kept apart from admin notes
Waste types
What the waste is, coded the same way every time.
- Waste name, EWC code and description
- Physical form, container and recovery or disposal code
- HP codes and POPs details for hazardous waste
Vehicles
The shortcut for your regulars.
- Tare weight, so the net weight works itself out
- Its usual customer, carrier and receiver
- A default waste type, so one reg fills most of the form
Already have a customer list?
Don’t type it in again. Give your existing list to ChatGPT, Claude or Gemini and it reformats it for WasteBolt in seconds.
Copy the example from the Customers Hub, give it to your AI chatbot with your spreadsheet, PDF or accounts export, and paste the result back in. WasteBolt checks every row, flags names you already have, and shows a preview before anything is added. Long lists go in batches of 50 to 100.
How to import your customer list →Log it now. Finish it later.
A busy gate doesn’t wait for paperwork. Log what you know, and come back for the rest.
Only the date is required
Log the load the moment it arrives. Missing details show as a red badge in Flagged For Review, so nothing gets forgotten.
Leave a note for the office
Add a note or photo when you log the load, such as “ticket to follow”. It stays on the load for whoever finishes it.
Kept on the device
An unfinished form is saved on the phone or tablet as you type. Get called away, come back, and pick up where you left off.
Works with no signal
No signal at the gate? The load is saved on the device and syncs automatically when you’re back online.
Finish it whenever suits
Open the load in Flagged For Review, fill in the gaps and create the WTN. A load can wait there as long as you need.
Nothing goes to Defra early
A load in Flagged For Review is a draft. Nothing is sent to Defra until it’s a WTN and that WTN is submitted.
Flagged For Review: nothing slips through.
Every logged load waits here before it becomes a WTN, with a badge that shows what it needs.
- Ready loads pass every check. Tick them and create their WTNs in one go.
- Warnings such as hazardous or POPs waste get a second look before anything’s created.
- Missing loads show exactly what’s left to add. Edit the load and it re-checks itself.
- Save a load as a template, and future loads that match fill themselves.
Nothing in Flagged For Review is sent to Defra. When you’re ready to stop pressing Create, switch on Auto-Create WTNs for loads that pass every check, or daily Auto Processing for the queue.
How Flagged For Review works →Built for the people on the gate.
Fewer taps for the regulars, and the right details on every WTN.
Fast once pick lists are set up
Customers, waste types and vehicles fill in most of the form as you pick them, so a regular load takes a few taps.
Repeat Last Load
Type a vehicle reg and Gate offers that vehicle’s last load. One tap fills the producer, carrier, receiver and waste for everyone on the account, drivers included.
Your lists grow as you go
Typed a new customer? Tick “save as a customer for next time”. Producers from previous loads are suggested too.
Built for phones
Drivers can use a step-by-step mode, one section per screen, and you can give driver accounts a single net weight box.
The WTN number up front
For sites that ask for it on the spot, such as landfills, Gate can give the WTN number as soon as the load is logged.
Signatures at the gate
Optionally collect producer, carrier or receiver signatures on screen after each load, or just from driver accounts.
Where Gate does the heavy lifting.
Any site that logs loads as they arrive. See how it fits yours.
Transfer Stations
Skips, tippers and trade vans through the gate, clean loads turned into WTNs and DWT submissions automatically, and every sorted fraction documented on the way out.
See the use caseSkip Hire
WTNs signed on the driver’s phone at the kerb, DWT handled whether you tip at your own site or someone else’s, and every skip in one set of records.
See the use caseComposting Sites
Council green waste, landscapers and trade loads logged in one input, compost and screening rejects documented on the way out. Built on a working PAS 100 site.
See the use caseAnaerobic Digestion
Repeat slurry and food waste loads logged in one input, with or without a weighbridge, and every waste stream in and out of the plant in one place.
See the use caseLandfill Sites
Contract hauliers and treatment residues over the weighbridge, clean loads to Defra automatically, and leachate tankers documented on the way out.
See the use caseScrap Metal Sites
Trade accounts and one-off loads across every grade, logged in one input and reported to Defra, with ferrous and non-ferrous documented on the way out.
See the use caseWasteBolt Gate FAQ.
What is WasteBolt Gate?
Gate is where most WasteBolt users log their loads. Log New Transfer takes the vehicle, customer, waste and weight, with pick lists filling in most of it. Each load goes to Flagged For Review, where it becomes a waste transfer note when you press Create, or automatically if you’ve switched that on.
How does Repeat Last Load work?
Type a vehicle registration and Gate looks up the most recent load logged for that vehicle on your account. If there is one, it offers to repeat it: one tap fills the producer, carrier, receiver and waste details. The date, weight, ticket number, notes, photos and signatures are never carried over, so each load gets its own.
Do I need pick lists set up first?
No. You can type everything freely and log a load straight away. Pick lists are what make Gate fast, though: a saved vehicle can bring its tare weight, customer, carrier and waste with it. You can add to them as you go by ticking “save as a customer for next time” on a new producer. If you already keep a customer list elsewhere, an AI chatbot can reformat it for WasteBolt so you can import it in one go.
Can I log a load without all the details?
Yes. The date and time is the only required field. Leave the weight blank or skip the carrier, and the load waits in Flagged For Review with a badge showing what’s missing. Fill it in later, then create the WTN. Nothing is sent to Defra until it’s a WTN and that WTN is submitted.
Does logging a load create a WTN?
Not on its own. The load goes to Flagged For Review with a readiness badge: green for ready, amber for warnings such as POPs waste, red for missing fields. Tick the ready ones and create their WTNs in one go. With Auto-Create WTNs on, loads that pass every check become WTNs as soon as they’re logged, and Auto Processing can clear ready records once a day.
What’s the difference between Gate and Gate Hot Picks?
Log New Transfer is the full form, for any load. Gate Hot Picks is for the loads you see every day: each one is a saved card, so logging it is a tap and a weight. Both feed the same Flagged For Review queue.
Does it work without signal?
Yes. With no connection, a new load is saved on the device and synced when you’re back online. Changing a load that’s already been logged needs a connection.