Add-on · Fleet Management
Fleet management for waste businesses.
Your lorries, plant and skips, in the same place as your waste records. Drivers do their daily checks on their phone, failed items become defects, and one email each morning tells you what’s due.
- Daily checks on the driver’s phone
- MOT, tacho, LOLER and inspections tracked
- One reminder email each morning
Add-on Available alongside any WasteBolt plan. Pricing is being finalised: book a demo and we’ll talk you through it.
How Fleet Management works.
From the morning walkaround to the next LOLER inspection, in one place.
Add your fleet
Lorries, vans, plant, trailers and skips. Photograph the data plate and Fleety fills in the make, model, serial number and hours for you to check.
Drivers do their checks
Each driver opens the day’s checks on their phone and taps Pass, Fail or N/A. Starter checklists for lorries, vans, forklifts, plant and tractors get you going.
Failures become defects
A failed item needs a note and can have a photo, and it raises a defect for the office. Fail a critical item and the vehicle is marked Do not use.
Stay ahead of key dates
MOT, tax, insurance, tacho, LOLER and safety inspections in one list, with one reminder email each morning for whatever’s coming up.
Daily checks drivers actually do.
Big buttons, their own machines first, and nothing lost if the signal drops.
- Checklists of up to 40 items, run daily, on weekdays, weekly or each time a machine is used.
- Mark items as critical. Fail one, and the driver is told not to use the vehicle and to tell the office.
- A note and photo on every failed item, and up to 3 photos for the whole check.
- Admins sign checks off, and each one downloads as a PDF with its photos. Download the history as a CSV.
Checks are open to drivers and admins alike. Drivers only see their own check history.
Key dates, without the spreadsheet.
Every date that matters, plus the paperwork and the work done, kept against each machine. Mark a date done and WasteBolt suggests the next one.
Key dates tracked
- MOT / PSV and road tax
- Insurance, per vehicle or one fleet policy
- Tacho calibration
- LOLER, every 6 or 12 months
- Safety inspections, every 4 to 13 weeks
- Services, counted down by miles, km or hours
Records kept
- Documents: insurance, V5C, operator licence, certificates, finance and hire agreements, warranties
- Events: services, repairs, inspections, renewals and breakdowns
- Notes and photos per machine, for drivers or the office only
- Every check, defect and sign-off kept, with who and when
Fleety does the typing.
Fleety is the AI in Fleet Management. It fills the form in, you check it and save it. Each use costs 1 Bolt credit.
Add with Fleety
Photograph the data plate, reg and hour meter. Fleety fills in the asset’s details.
Ask Fleety
Upload an insurance schedule or certificate. Fleety reads the type, reference and expiry date, and ticks the vehicles it covers.
Read job sheet
Photograph a service or inspection sheet. Fleety fills in the date, reading, work done and parts fitted.
Draft a checklist
Describe the machine and how it’s used. Fleety drafts the checklist and marks the critical items.
Built for the yard and the office.
Simple for drivers, complete for whoever answers to the traffic commissioner.
Unsafe means unsafe
A Do not use defect stays until an admin clears it. A driver opening a check on that vehicle sees a red warning first.
Drivers see what they need
Drivers see their machines, checks and driver notes. Documents, key dates and settings stay with the office.
Records you can rely on
Completed checks can’t be changed. Admins sign them off, and each check downloads as a PDF with its photos.
One email, not fifty
Reminders arrive as one email each morning, to your admins and up to 10 other addresses, at 30, 14 or 7 days and on the day.
Missed checks spotted
Yesterday’s missed checks appear in the morning email and on the dashboard, so a skipped walkaround doesn’t go unnoticed.
Next to your waste records
Link an asset to its entry in your Vehicles list, and run your fleet in the same place as your WTNs and Digital Waste Tracking.
Who runs their fleet in WasteBolt.
Anyone running their own lorries, tankers or plant. See how it fits yours.
Skip Hire
WTNs signed on the driver’s phone at the kerb, DWT handled whether you tip at your own site or someone else’s, and every skip in one set of records.
See the use caseWaste Carriers
Phase 2 brings carriers onto Digital Waste Tracking, with a public beta from April 2027. Drivers on digital notes now, and complete handovers to every receiving site.
See the use caseLiquid Waste & Tankers
Septic tanks, interceptors, grease traps and gullies: every job signed at the property, litres on the note, hazardous loads on consignment notes, set up before phase 2.
See the use caseTransfer Stations
Skips, tippers and trade vans through the gate, clean loads turned into WTNs and DWT submissions automatically, and every sorted fraction documented on the way out.
See the use caseQuarries
Inert waste in for restoration reported to Defra, aggregate sales kept out of it, and contaminated loads documented on the way back out.
See the use caseScrap Metal Sites
Trade accounts and one-off loads across every grade, logged in one input and reported to Defra, with ferrous and non-ferrous documented on the way out.
See the use caseFleet Management FAQ.
Is Fleet Management included in my WasteBolt plan?
No. Fleet Management is an add-on you can use alongside any WasteBolt plan. We’re finalising add-on pricing now, so book a demo or get in touch and we’ll talk you through it.
What can I add to my fleet?
HGVs, skip wagons, RoRo and hook lifts, grab lorries, tankers, vans, cars, trailers, tractors, loading shovels, telehandlers, excavators, forklifts and other plant, plus skips and containers. Each type gets the key dates that apply to it: a skip wagon gets LOLER, a van doesn’t.
How do drivers do their checks?
On their phone, through their WasteBolt driver account. They see the checks due today, tap Pass, Fail or N/A for each item, and add a note and photo for anything that fails. Answers and notes are saved on the phone as they go, so a dropped signal doesn’t lose the check.
Are the starter checklists DVSA-approved?
No. They’re general good-practice starting points for lorries, vans, forklifts, plant and tractors. Edit them to match your operator licence, the manufacturer’s guidance and your own risk assessments, or have Fleety draft one for a particular machine.
What happens when a check fails?
Each failed item raises a defect with the driver’s note and photo. If the same item fails again before it’s fixed, the existing defect is updated rather than duplicated. A failed critical item marks the vehicle Do not use until an admin clears it.
How do reminders work?
Switch on email reminders and choose when: 30, 14 or 7 days before, on the day, and when something goes overdue. Each morning, one email lists everything that’s reached a reminder: key dates, the fleet insurance policy, services, documents with an expiry date, and yesterday’s missed checks.
What does Fleety cost to use?
Each Fleety read or draft uses 1 Bolt credit from your monthly allowance. Fleety fills in the form for you to check; nothing is saved until you save it.