Fleet → Defects lists everything wrong with your vehicles and plant, and what’s been fixed. Defects come from failed check items or are reported by hand, and they stay open until someone marks them fixed.
This is part of Fleet Management, an add-on to WasteBolt.
Where Defects Come From
From a failed check
Every item failed on a daily check raises a defect with the driver’s note and photo. If the same item fails again while its defect is still open, the existing defect is updated instead of duplicated, showing “From a check · failed N times”.
Reported by hand
Anyone, admin or driver, can use Report a defect at any time:
| Field | What to enter |
|---|---|
| Asset | The vehicle or machine |
| What’s wrong? | A short description |
| Details | Anything else useful |
| Photo | One photo |
| Do not use | Switch on to flag the asset as unsafe until the defect’s fixed |
Do Not Use
A Do not use defect marks the asset as unsafe. It’s set when:
- a critical check item fails, or
- someone switches on Do not use when reporting a defect.
While it’s open, anyone starting a check on that asset sees a red warning first.
Only an admin can clear a Do not use defect. Drivers see “An admin needs to clear this”. This makes sure someone in the office has confirmed the repair before the vehicle goes back out.
Fixing a Defect
The Defects page has two tabs, Open and Fixed. To close a defect:
- Mark fixed: say what was done. The defect moves to Fixed, with who fixed it and when.
- Or record the repair as an event: when you use Record event on the asset (for a repair or service), answer Did this fix any defects? and tick the ones it fixed. The defects close and are linked to that event in the asset’s history.
Admins can also Reopen a fixed defect, or Delete one reported by mistake.
What drivers can do
- Report defects
- Mark a defect fixed, unless it’s flagged Do not use
- Edit defects they reported by hand, unless they’re flagged Do not use
Frequently Asked Questions
Can I assign a defect to a mechanic?
Not in the app. Defects record who reported them and who fixed them. Use the details field, or a Task, to say who’s dealing with it.
Does a defect stop a driver logging loads?
No. Do not use is a warning on the asset in Fleet. It doesn’t block Gate or WTNs.
Are open defects in the reminder email?
Open defects show as a badge on Defects in the menu and on the admin dashboard. The morning reminder email covers key dates, services, documents and missed checks.