Checks are how drivers and operators record their daily walkarounds and pre-use checks. You build the checklists once. Each day, the checks that are due appear on the driver’s phone, and anything that fails becomes a defect for the office.

This is part of Fleet Management, an add-on to WasteBolt.

Creating a Checklist

Open Fleet → Checks → Checklists (admins only) and create a new checklist. There are three ways to start:

  1. From a template. Five starter checklists: HGV daily walkaround, Van daily check, Forklift pre-use check, Plant pre-start check and Tractor pre-use check.
  2. Ask Fleety. Describe the machine and how it’s used in a sentence or two, then Draft it. Fleety writes the name, frequency and items, and marks the critical ones. It uses 1 Bolt credit, only if a draft comes back.
  3. From scratch.

Important: The templates are general good-practice starting points, not regulatory text. Check them against your operator licence, DVSA guidance, the manufacturer’s instructions and your own risk assessments, and edit them to suit.

What a checklist contains

  • Name and description
  • How often: Daily, Weekdays, Weekly, or Each time used (for machines used now and then, never shown as missed)
  • Items: up to 40. Each has a question, optional help text for the driver, and a Critical switch.
  • Which assets it covers: pick asset types (new assets of those types are covered automatically), specific assets, or both.

Tip: Mark an item Critical only if a failure means the machine shouldn’t be used, such as brakes, steering or lifting gear. A failed critical item marks the asset Do not use.

Each checklist has an In use switch. Turn it off to stop it appearing without deleting it. A checklist that has never been used can be deleted.

Completing a Check

Drivers open Checks from their menu, or Start check on their dashboard. The Today tab shows:

  • Due: checks to do today
  • Each time used: checks for machines used now and then
  • Done: checks completed today
  • Missed lately: anything missed in the last 7 days
  • Not due today

Starred machines are listed first, so drivers find theirs straight away.

For each item, tap Pass, Fail or N/A:

  • A Fail needs a note saying what’s wrong, and can have a photo.
  • The whole check can have up to 3 photos, and a general note under Anything else to add?
  • Tap Submit check when done.

Answers and notes are saved on the phone as the driver goes, so a dropped signal doesn’t lose the check. Photos aren’t saved this way and need adding again if the page reloads. A check can’t be recorded twice, even if the driver presses Submit again.

When Something Fails

  • Each failed item raises a defect, with the driver’s note and photo. It appears under Fleet → Defects.
  • If the same item fails again while its defect is still open, the existing defect is updated (“failed 3 times”) instead of a new one being raised.
  • If a critical item fails, the asset is marked Do not use and the driver sees “Do not use this asset. Tell the office.”
  • Anyone opening a check on an asset with an open Do not use defect sees a red warning first.

See Fleet Defects and Do Not Use for what happens next.

Reviewing and Signing Off Checks

The History tab lists every completed check, with filters for asset, result and date. Drivers only see their own checks. Admins see everyone’s, and can filter to Failed, not signed off.

Open a check to see every answer, note and photo. From there:

  • Sign off (admins): add a note and sign the check off. Every sign-off is kept with who did it and when.
  • Download PDF: the full check, photos included.

Completed checks can’t be changed. Admins can download the history as a CSV.

Missed Checks

A Daily or Weekdays check that wasn’t done shows under Missed lately for 7 days, and on the admin dashboard. If you’ve switched on reminder emails, the morning email lists yesterday’s missed checks. Weekly checklists are reported on Mondays. Checks set to Each time used are never counted as missed.

Frequently Asked Questions

Can drivers sign their check?

Not with a signature. Each check records who completed it and when, and admins sign checks off in the app.

Can I change a checklist after drivers have used it?

Yes. Changes apply to checks done from then on. Completed checks can’t be changed, so earlier records stay as they were.

Do drivers need the app installed?

Drivers use WasteBolt on their phone through their driver account. See How to Download the WasteBolt App.