A docket is an internal record of a load at your site that isn’t a waste transfer note. Most sites use dockets for products going out, such as compost, aggregates or recycled material sold to customers, or for any load you want to log and weigh without a WTN.
Dockets aren’t legal waste documents. They’re internal site records only. They aren’t Waste Transfer Notes or consignment notes, they’re never sent to Defra’s Digital Waste Tracking service, and they don’t meet any duty of care requirement. If the load is waste, use a WTN instead.
Switching Dockets On
Dockets are off until the account owner turns on Operational Dockets in Settings → Modes. Then:
- Gate → Log Docket appears for everyone, drivers included
- Gate → Docket Products and the Dockets list appear for admins
- The Products view appears in Reports
To collect signatures on dockets, also turn on Enable Signatures on Dockets in Modes.
Setting Up Docket Products
Open Gate → Docket Products (admins only) and click Add Product for each product your site produces or dispatches, such as “PAS 100 compost” or “6F2 crushed concrete”. Each has a name and an optional description.
Docket products are separate from your waste types. Everyone on your account can pick from the list when logging a docket. Choosing a product copies its name and description onto the docket. Changing a product later doesn’t change dockets already logged.
Logging a Docket
Open Gate → Log Docket. Only the date is required. Everything else is optional, so log as much as you need:
| Section | What to enter |
|---|---|
| Load Details | Date, Weighbridge Ref / Docket No, and the vehicle registration. Pick a saved vehicle to fill in its producer, haulier, carrier registration and tare weight. |
| Producer | Pick a customer or your own company, or type a name. Pick a collection site if the customer has saved sites. |
| Haulier | Name, plus address, postcode and waste carrier registration if you want them |
| Product | Pick from your Docket Products or type a name, with an optional description or specification |
| Receiver | Name, address and postcode |
| Weight Details | Gross and tare, with net worked out for you, or net on its own. Tick Weight is estimated if it wasn’t weighed. |
| Additional Information | Comments |
Click Log Docket. It’s saved as “Docket N saved as an operational record.”
Tip: Enter weights in kilograms. If your drivers only ever enter a net weight, switch on Drivers enter net weight only in Gate Settings to hide gross and tare for them.
Docket numbers
Dockets are numbered for your account starting at 1001, shown as #1001, separately from your WTN numbers.
Signatures
With Enable Signatures on Dockets on, a signature screen opens after you log the docket. The producer, haulier and receiver can each Sign or Skip in turn. Signatures are kept on the docket and printed on its PDF.
Finding and Managing Dockets
Dockets in the menu (admins only) opens All Dockets. It shows this month by default. Widen the date range to see older ones, and filter by customer, haulier or product.
For each docket you can:
- View it, or Edit it
- Download PDF: a “Gate Docket” with the parties, vehicle, product, weights, comments and signature boxes
- Collect Signatures after the event
- Pass to Connection: send it to another WasteBolt business through WasteBolt Linked
- Delete it. This is permanent.
Dockets also appear in Movements with a Docket badge. Drivers see the dockets they logged in My Movements, where they can view them, download the PDF and collect signatures.
Dockets in Reports and Ask Bolt
- Reports: switch the Reporting page to Products to see your dockets: total dockets and weight, top products, customers and hauliers, and the full list, with CSV and PDF exports. See Reports, Exports and the Waste Return.
- Ask Bolt reads your dockets from the last 18 months alongside your WTNs. See Ask Bolt.
Frequently Asked Questions
Should I use a docket or a WTN?
If the load is waste (something someone is discarding), it needs a WTN. Use a docket for things that aren’t waste: product you’ve made and are selling, or internal movements you want a record of.
Do dockets count towards my Digital Waste Tracking submissions?
No. Dockets are never submitted to Defra.
Can a driver log a docket?
Yes. Log Docket is on every driver’s Gate menu once dockets are on. The Docket Products list and the All Dockets page are for admins.